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BOARD MEETING MINUTES FOR JULY 13, 2008
Attended by: Pastor Bill Nixon, Ed Jesse, Ella Severson, Norah Nainani and Patty Peterson.
Attended by phone: Greg Nainani
Absent: Terry Eldridge
Pastor opened with prayer and a devotional.
July agenda presented and approved by the group.
Clerk’s report read and accepted with the correction on terminology for number 6 under new business.
Honorarium fund should read honorarium policy.
Treasurer’s report read and accepted by the group.
For clarity, Greg reviewed the difference between a “restricted” fund and a “designated” fund. He also shared that we have sufficient days of cash on hand.
Action item: A motion was made and carried to set up a petty cash fund box for small items needed by the various department leaders. A $75.00 limit was set and the treasurer would control it with a process developed by the treasurer.
- Evangelism:
Stephanie reviewed outcome of the fist CHIP program and upcoming plans for the fall program.
Norah discussed plans for a summer concert and a contact she had made in the community. Concerns were discussed on the band as they often promote alcohol sales with their concerts. Discussion was had on use of an Adventist group for the concert. Patty will look for information on someone in the Minnesota conference.
Pastor discussed a training tool entitled “The Empowered Church.” He felt it would be effective for the church body. Motion made and carried to purchase the materials. Pastor to follow up with this.
- Policy book for local Church:
At the request of Pastor Bill, a committee was established to research, review and develop the policies of our local church with the intent of making a notebook available to the congregation. All policies will be reviewed and approved by the board. Volunteers for the committee are Greg and Norah.
- Child safety policy:
This needs to be completed by 9-1-08 per conference recommendation. Greg will resend the original e-mail to the board for review and remind teachers to complete the forms by August meeting.
- Summery of board minutes:
Patty will send minutes to the Pastor for review and post them the following week.
- Sanctuary lights:
Norah shared with the board that a donor, not a member of our local church, had offered to donate the money for new, updated lights for the sanctuary. The donation would be a monthly gift of $200.00 until the lights are paid off. How to process the purchase through church budget was discussed. No decision was made. It was noted that the board should receive input from the body concerning the change of lighting. Pastor will find if there is a consensus with the church body before the board proceeds with this project.
- Audio/video system update:
A bid for approximately $2,000.00 was presented for the upgrading of our current system. Discussion was had on the cap set by the Church on spending over $1,999.99 on one specific item or project. Discussion was had on receiving a second bid for the board to review. Pastor and Ed will do more research on the sound system and any new components.